AP Associate (Concur)

Job ID 2018-1479
Job Locations
Regular Full-Time


The AP Associate will serve as the administrator of the Concur software platform and orchestrate VendorCafe setup.  This position will represent the subject-matter-expert with all areas pertaining to Concur and its input/output portals and will be relied upon for training and trouble-shooting issues encountered by employees within Concur.


  • Update the property list database within Concur on a predetermined schedule basis.
  • Update the employee list database within Concur on a predetermined schedule basis.
  • Update the employee assigned Company, Department, and Manager on a predetermined schedule basis.
  • Monitor the approval queue of pending reports awaiting approval. Query managers on status of approval to maintain momentum through process. 
  • Process approved reports, staging them for payment process on predetermined scheduled basis.
  • Upload, review and prepare for post the JV output file generated from payment processing.
  • Provide HR appropriate ADP files for employee reimbursement.
  • Assist with payroll reimbursement JV.
  • Process credit card statements through Accounts Payable.
  • Provide management with defined and ad-hoc reports within Concur.
  • Provide assistance to employees as SME addressing Concur issues.
  • Review Concur data flow and isolate areas for process improvement needs.
  • Review W-9 and Insurance submissions from new vendors/market personnel.
  • Enter new vendors into Yardi and attach all required files to the Vendor page.
  • Orchestrate VendorCafe setup by initiating Registration email.
  • Keep track of vendors who are invited, pending, and onboarded into VendorCafe through Yardi portal.
  • Sync all new properties through the VendorCafe portal as they are added into Yardi.
  • This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.


• High school diploma or equivalent
• Intermediate proficiency with Microsoft Office
• Minimum 2 years’ experience with Concur and vendor maintenance
• Minimum 2 years AP experience
• Ability to produce reports using Excel and Yardi
• Ability to learn a specialized software
• Must possess strong organizational skills
• Ability to quickly and accurately input data
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Ability to work in a fast-paced team environment
• Exceptional verbal and written communication skills


• Primarily working indoors, office environment
• May sit for several hours at a time
• Prolonged exposure to computer screens
• Repetitive use of hands to operate computers, printers, and copiers


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